Treasurer

Reimbursement Procedures

To receive reimbursement for expenses:

Make sure you have the original receipt. No reimbursements will be made without a receipt. NO EXCEPTIONS. If you need to have a copy of the receipt for your own records, please make a copy of it before you turn the original over to the Treasurer for reimbursement.
Do not include any personal items with your transaction. Separate items by Service Unit event code.
Complete the Service Unit Request for Reimbursement of Funds form and attach your receipt(s).
Give completed form to the event chairperson to be turned in to the Treasurer. Event chairperson must approve expenses before giving them to the Treasurer.
Requests for reimbursement should be made within 30 days of your event. No reimbursements will be made for expenses older than 3 months unless approved by the Service Unit Manager.
We are a non-profit organization. When making purchases, please use the taxpayer id number so that you will not be charged sales tax. You will not be reimbursed for sales tax paid.

To receive reimbursement prior to event:

Expenses greater than $100 can be turned in prior to the event.
Fill out a Service Unit Request for Reimbursement of Funds form.
If it can be paid by check contact the Treasurer to make arrangements to get a check prior to the event. Follow up with getting invoice to the Treasurer.
If it must be ordered online – contact Service Unit Manager or Treasurer to make arrangements for payment.
Keep in mind that if you put something on your personal credit card, the Treasurer can get you check long before your payment is due.

When checks or cash are received for funds that below to the service unit:

Event chairperson should collect checks from participating troops.
Fill out Service Unit Income form and turn in to Treasurer along with checks/cash for deposit